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to provide support and advice to the Minister, among other things by: |
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anticipating issues in the House of Representatives or the media |
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managing current issues and problems, keeping the Minister fully informed |
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providing advice |
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generating ideas to support the Minister's agenda |
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encouraging a climate in which the Minister and Ministry staff can work effectively together; |
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| 2. |
to ensure the implementation of: |
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major projects |
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policy formulation and direction |
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sectoral strategic and business plan development |
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amending and drafting legislation; |
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3. |
to provide leadership, among other things by: |
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managing and motivating Directors General and Directors through delegation and progress reporting |
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establishing effective collective leadership through the Ministry Management Committee |
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ensuring that Directors General/Directors establish effective collective leadership through Departmental Management Committees |
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instilling within the Ministry a receptiveness and enthusiasm for reform initiatives |
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looking for leaders with the ability to build teams, make decisions, deliver results and communicate effectively; |
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| 4. |
to manage financial resources effectively, among other things by: |
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coordinating the production of Estimates from Departments, parastatal and other associated bodies and the establishment of priorities among conflicting claims on resources |
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ensuring compliance with Ministry of Finance/Treasury requirements and policies |
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appreciating the need for cost-consciousness and promote re-examination of policies |
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identifying major programmes where review is necessary |
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keeping working methods under review and being ready to consider new ways to secure value for money; |
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to manage human resources effectively, among other things by: |
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ensuring compliance with MIPO/SDO requirements and policies, PSC regulations and agreements with the unions |
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establishing a climate in which staff are involved, understand goals and feel recognised and rewarded |
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motivating all staff to find new ways of doing things |
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promoting staff development to meet new challenges and provide future leaders |
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discussing appointments in Category A with the Permanent Secretary (OPM) and staff movements in other categories with Management and Personnel Office |
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carrying out performance appraisal of Directors General/Directors; |
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| 6. |
to manage the handling of communications with the public, among other things by: |
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working closely with constituted bodies and others to promote solidarity, exploring ideas and explaining decisions |
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working to develop effective and sensitive communications with the public throughout the Ministry and in parastatal organisations |
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promoting initiatives to improve customer service; |
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| 7. |
to contribute to the collective management of Government, among other things by: |
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ensuring that due account is taken of the interests and views of other parts of Government |
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contributing to discussions on major Government policies |
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providing long-term, strategic direction |
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participating in meetings of Permanent Secretaries convened by the Permanent Secretary, OPM |
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| 8. |
in consultation with Directors General/Directors, where appropriate, to |
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determine departmental role delineations |
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arrange for organisational restructuring |
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coordinate complement allocation |
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ensure proper training and development |
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ensure establishment of effective management information systems |
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authorise capital acquisition within delegated authority |
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establish effective linkages within the Ministry and with other Ministries |
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arrange for effective operations audits. |
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